When requesting sick leave via email, clarity and politeness are crucial. Clearly state your name, department, and employee ID. Provide a concise explanation for your sick leave, including the reason and duration. Specify the start and end dates of your requested leave. Express gratitude for the consideration.
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Sample Email to HR for Sick Leave
From: ____________@_____._____ (Sender’s e-mail ID)
To: ____________@_____._____ (HR Manager Email Address)
Date: __/__/____ (Date)
Subject: Application for sick leave
Dear Sir/Madam,
I am _________ (Name) and I work in _________ (Department) department of your esteemed company. My employee ID is _________ (Employee ID).
I am writing this in order to request you for sanction sick leave due to _________ (Reason – Illness/ Not Well/ Hospitalized/ Any other). This is to inform you that I am not well for the last ____ (Days) and due to this I am prescribed to have rest for ______ (Number of days) days.
I request you to kindly sanction me a leave of ______ (Number of days) days beginning from __/__/____ (Date) till __/__/____ (Date). I shall be highly obliged for your kind consideration. I look forward to hearing back from you.
Thanking You,
__________ (Name),
__________ (Contact number)
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FAQs
- How should I address the HR manager in the email requesting sick leave?
- Begin with a polite salutation such as "Dear Sir/Madam" or "Dear [HR Manager's Name]" to convey respect and professionalism.
- Is it necessary to mention my employee ID in the sick leave request?
- Yes, including your employee ID helps the HR manager identify you in the system and process your request efficiently.
- What should I include in the email to request sick leave?
- Provide clear details about your illness, the duration of leave requested, and the start and end dates of your proposed leave period.
- Should I attach any medical documents or certificates to support my sick leave request?
- It's advisable to attach any relevant medical documents or certificates if available to support your sick leave request and validate your reason for absence.
- How soon should I expect a response after sending the sick leave request email?
- Typically, HR departments aim to respond promptly to sick leave requests, but the response time may vary depending on company policies and workload. If you don't receive a response within a reasonable timeframe, consider following up with HR.
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