In crafting a resignation acceptance letter, it's important to maintain clarity and politeness while providing necessary information. Acknowledge receipt of the resignation and specify the acceptance date along with the relieving date. Request the return of company documents and facilities and assure the issuance of a relieving letter upon completion of formalities.
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- Sample Letter
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- Download Options
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- FAQs
Sample Letter of Acceptance of Resignation to Employee by HR
To,
__________ (Name of the employee),
__________ (Company’s name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Acceptance of resignation
Dear ________ (Receiver’s name),
This letter is in reference to the resignation application that I/we have received from your side on __/__/____ (date) bearing application number _______ (application number).
I am writing this letter in order to inform you that your resignation application has been accepted on __/__/____ (date). You shall be relieved from your duty on __/__/____ (date). You are requested to kindly deposit all the issued documents and facilities.
Also, the relieving letter will be issued once the required formalities are completely done.
For,
__________ (Company name)
__________ (Signature),
__________ (Name),
__________ (Designation)
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FAQs
- Is it necessary to specify the resignation acceptance date in the letter?
- Yes, it's important to specify the resignation acceptance date in the letter to provide clarity on the effective date of resignation.
- What should I do after receiving a resignation letter from an employee?
- After receiving a resignation letter from an employee, acknowledge receipt of the resignation, accept it formally in writing, specify the relieving date, and request the return of company documents and facilities.
- Should I assure the issuance of a relieving letter in the resignation acceptance letter?
- Yes, it's a good practice to assure the issuance of a relieving letter upon completion of formalities in the resignation acceptance letter to provide assurance to the employee.
- Is it necessary to mention the application number in the resignation acceptance letter?
- Mentioning the application number in the resignation acceptance letter helps in tracking and documenting the resignation process, although it's not always mandatory.
- Can an employee be relieved immediately upon resignation?
- Depending on company policies and the nature of the job, an employee may be relieved immediately upon resignation or may have to serve a notice period as per the employment contract.
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