When writing a request letter for the cancellation of annual leave, it is important to be clear and polite. Start with a formal greeting, mention your name, department, designation, and employee ID. Clearly state the dates of the originally requested leave and the reason for the leave. Explain why you no longer need the leave and request the cancellation. Conclude with a polite request for prompt processing and express gratitude. Avoid unclear language and ensure all necessary details are included.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for Cancellation of Annual Leave
To,
The HR Manager,
__________ (Company Name),
__________ (Address)
Date:__/__/____ (Date)
Subject: Request for cancellation of annual leave
Respected Sir/Madam,
With utmost respect, I would inform you that my name is __________ (Name) and I have been working in your company i.e. __________ (Company Name) for the last __________ (Months/ Years) as __________ (Designation) of ___________ (Department) and my employee ID is __________ (Employee ID).
I am writing this letter in order to inform you that I requested annual leave from __/__/____ (Date) till __/__/____ (Date) for _______ (Number of Days) days and the purpose for the requested leave was ______________ (mention reason for leaving – Vacation/Personal Reason/ Health Issues/ Family Issues/ etc). I beg to inform you that I am no longer in need to avail same as ____________ (mention reason for leave cancellation) and hence, I hereby request you to kindly cancel my annual leave.
I hope you will process my request at the earliest. I shall be highly served.
Thanking you,
Regards,
__________ (Signature)
__________ (Name),
__________ (Contact Number)
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FAQs
- What should I include in my annual leave cancellation request letter?
- Include your name, department, designation, employee ID, the dates of the originally requested leave, the reason for the leave, and the reason for the cancellation. Make a polite request for the leave cancellation and express gratitude.
- How far in advance should I submit my leave cancellation request?
- Submit your leave cancellation request as soon as you know you no longer need the leave. Providing advance notice helps your employer manage schedules effectively.
- Can I request the cancellation of annual leave via email?
- Yes, you can submit your cancellation request via email, ensuring it follows the same formal structure as a written letter.
- What if my leave cancellation request is not processed in time?
- If your request is not processed in time, follow up with HR or your manager to ensure it is addressed. Clear communication can help avoid misunderstandings.
- Do I need to mention the reason for canceling my leave in the letter?
- Yes, mentioning the reason for canceling your leave provides context and helps your employer understand your situation, making it easier to approve your request.
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Sandeep Bhandari