Purchase Order Letter Practice Questions: MCQ Quiz on Purchase Order Letters with Answers

Question 1:  What is the primary purpose of a purchase order letter?

(A) To request an invoice

(B) To place an order for goods or services

(C) To cancel an order

(D) To inquire about prices

Question 2:  Which key detail should always be included in a purchase order letter?

(A) The sender's full name

(B) A detailed list of items or services requested

(C) A personal message

(D) The recipient's phone number

Question 3:  What tone should you maintain in a purchase order letter?

(A) Rude

(B) Formal and polite

(C) Casual

(D) Aggressive

Question 4:  What should be clearly mentioned to avoid confusion in a purchase order letter?

(A) The weather conditions

(B) Delivery address and timeline

(C) Personal opinions

(D) Payment method

Question 5:  Which of these phrases is appropriate to use in a purchase order letter?

(A) 'Hurry up!'

(B) 'We kindly request'

(C) 'You must do this'

(D) 'No need to reply'

Question 6:  What is the benefit of using specific item details in a purchase order letter?

(A) Ensures accurate delivery

(B) Saves time for the sender

(C) Makes the letter longer

(D) Increases costs

Question 7:  What should you do if you expect a confirmation of your order?

(A) Ignore it

(B) Clearly request a confirmation

(C) Include personal opinions

(D) Avoid mentioning it

Question 8:  Which phrase is best for concluding a purchase order letter?

(A) 'Looking forward to your confirmation.'

(B) 'Please ignore this.'

(C) 'Let’s see what happens.'

(D) 'Don’t delay!'

Question 9:  What detail is unnecessary in a purchase order letter?

(A) Contact details of the sender

(B) A detailed product list

(C) Personal life stories

(D) Delivery instructions

Question 10:  Which document often accompanies a purchase order letter?

(A) A resume

(B) A quotation or price list

(C) A complaint letter

(D) A warranty card

Question 11:  What should you do if the purchase order requires special handling?

(A) Clearly specify it in the letter

(B) Leave it out to save space

(C) Call the recipient separately

(D) Wait for a follow-up

Question 12:  How should you format the subject line of a purchase order letter?

(A) Include your name only

(B) Mention 'Purchase Order' with relevant details

(C) Leave it blank

(D) Write a personal greeting

Question 13:  Which word can replace 'Please deliver' in a purchase order letter?

(A) Ignore

(B) Dispatch

(C) Send immediately

(D) Kindly request delivery

Question 14:  If the items are needed urgently, what phrase should you use?

(A) 'No hurry.'

(B) 'At your convenience.'

(C) 'As soon as possible.'

(D) 'Whenever you want.'

Question 15:  What is a polite way to introduce a payment method in a purchase order letter?

(A) 'We demand cash only.'

(B) 'Please find the payment details below.'

(C) 'Pay us immediately.'

(D) 'It’s up to you.'

Question 16:  Which of these is essential for a valid purchase order?

(A) An agreement on price

(B) A personal message

(C) The sender’s favorite color

(D) A delivery photo

Question 17:  What should you check before sending a purchase order letter?

(A) Grammar and spelling

(B) The recipient’s favorite drink

(C) Weather conditions

(D) Office timings

Question 18:  What can be done to ensure delivery accuracy?

(A) Provide incomplete details

(B) Clearly list delivery specifications

(C) Use informal language

(D) Skip the address

Question 19:  What is a common mistake in purchase order letters?

(A) Writing too briefly

(B) Being overly detailed

(C) Omitting necessary information

(D) Adding polite words

Question 20:  What action can you take to follow up on a purchase order?

(A) Send a reminder email

(B) Do nothing

(C) Wait for months

(D) Cancel the order immediately