When drafting a request letter for an extension of a voucher, it's important to maintain a polite and respectful tone while clearly stating the details of the voucher, including its amount, issuance date, voucher number/code, and original expiry date. Clearly express the reason for requesting the extension and provide contact information for further communication.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request letter for Voucher Extension
From,
__________
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________
__________ (Receiver’s Details)
Subject: Request for extension of voucher
Respected Sir/ Madam,
Courteously, I am __________ (Your Name). This letter is to bring to your kind notice that I bought/received a voucher of __________ (Mention amount) on date __________ (Mention Date). My voucher number/code is __________ (Voucher Number/Code) which is valid till __________ (Date).
I request you to kindly extend my voucher validity as I will not be able to use it for the coming few __________ (Mention Duration – Days/ Months). I am using your service since __________ (Mention Duration). I hope you will accept my request. If you require more information regarding the same, please contact me on below-mentioned contact details.
Thanking you,
Regards,
__________ (Name)
__________ (Contact Details)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- What information should be included in the request letter for a voucher extension?
- You should include details such as the voucher amount, issuance date, voucher number/code, original expiry date, reason for requesting the extension, and contact information.
- Is it necessary to provide a reason for requesting the extension?
- Yes, it's important to provide a valid reason for the extension to increase the likelihood of your request being granted.
- How should I address the recipient of the letter?
- You can address them as "Respected Sir/Madam" or "Dear Sir/Madam."
- Should I express appreciation in the letter?
- Yes, it's polite to express gratitude for the consideration of your request at the end of the letter.
- What if I don't know the exact duration for the extension needed?
- If you're unsure of the exact duration needed for the extension, you can mention that you require an extension.
Sandeep Bhandari