When writing a letter to request an extension of maternity leave, it's crucial to maintain clarity and politeness. Clearly state your name, designation, and employee ID. Mention the birth of your child and the original maternity leave dates. Request the extension and provide a brief reason for it. Express gratitude for their consideration.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Maternity Leave Extension
To,
The Human Resources Manager,
______________ (Name of the Company),
______________ (Address)
Date: __ /__ /____ (Date)
From,
____________ (Name of the Employee),
____________ (Employee ID)
Subject: Requesting an extension of maternity leave
Respected Sir/ Madam,
Respected, my name is ____________ (Name) and I am __________ (Designation) of _________ (Department). My Employee ID is _______ (Employee ID).
I would most joyfully inform you that I got blessed with baby __________ (boy/ girl) on __/__/____ (Date). I was sanctioned with maternity leave from __/__/____ (Date) to __/__/____ (Date). I request you to kindly extend my maternity leave by __/__/____ (Date). The reason behind the same is ________ (Reason – health issue/ family issue/ any other).
I believe, you will consider this as a genuine request and I shall be highly obliged for your kind support. I will be thankful for your kind consideration.
Yours Thankfully,
____________ (Signature),
____________ (Name),
____________ (Contact Details)
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FAQs
- Can I request an extension of maternity leave after the original leave period has ended?
- Yes, you can request an extension of maternity leave even after the original leave period has ended, especially if there are valid reasons such as health concerns or family matters.
- Do I need to provide a reason for requesting an extension of maternity leave?
- It's advisable to provide a brief reason for requesting an extension to help HR understand the circumstances better and consider your request accordingly.
- Who should I address the maternity leave extension request letter to?
- Address the letter to the Human Resources Manager or the relevant authority responsible for managing leave requests in your company.
- Is it necessary to attach any supporting documents with the maternity leave extension request?
- Depending on your company's policies, attaching relevant documents such as a doctor's note or medical certificate may strengthen your request for a maternity leave extension.
- How far in advance should I submit my request for a maternity leave extension?
- Submit your request for a maternity leave extension as soon as you become aware of the need for it, ideally before your original maternity leave period ends, to allow sufficient time for processing and consideration.
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