When crafting a request for the cancellation of leave, it's essential to maintain clarity and politeness. Begin with a respectful salutation and clearly state your intention to cancel the approved leave. Provide necessary details such as your name, department, employee ID, and the dates of the sanctioned leave. Explain the reason for the cancellation briefly and express your willingness to resume work as usual. Conclude the letter with gratitude and anticipation of a favorable response.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for Leave Cancellation Due to Trip Cancellation
To,
The Human Resources Manager,
___________ (Company Name),
___________ (Address)
Date: __/__/____ (Date)
Subject: Cancellation of Leave
Respected Sir/ Madam,
I __________ (Name), work in __________ (Department) department of your esteemed ____________ (Institute/ Company/ Organisation) for last ________ (Months/ Years). My employee ID is ____________ (Employee ID). I am writing this letter to you in order to request you for cancellation of sanctioned leave.
I beg to state that due to ___________ (Cancellation of trip/ Unavailability Of Conveyance – Mention), I have to cancel my trip to ____________ (Destination) for which I am writing this letter to you in order to request you to kindly cancel the leaves sanctioned to me. The leaves sanctioned to me were from __/__/____ (Date) to __/__/____ (Date). For the above-mentioned duration, I shall work as usual.
I expect you would consider this as genuine. I shall be highly served.
Thanking you,
____________ (Signature),
____________ (Name),
____________ (Contact Number)
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FAQs
- Q: What should I include in a letter requesting leave cancellation?
- A: Ensure to include your name, department, employee ID, the reason for cancellation, the dates of the sanctioned leave, and a polite request for cancellation.
- Q: How should I address the recipient of the letter?
- A: Begin with "Dear Sir/Madam" or "Respected Sir/Madam" followed by a comma.
- Q: Is it necessary to provide a reason for the cancellation?
- A: Yes, it's important to briefly explain the reason for cancellation, such as a trip cancellation or unavailability of conveyance.
- Q: What tone should I maintain in the letter?
- A: Maintain a respectful and polite tone throughout the letter, expressing gratitude for their consideration.
- Q: Should I provide contact information in the letter?
- A: Yes, include your name and contact number at the end of the letter for any further communication.
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Sandeep Bhandari